IndexPilot runs 24/7 to discover new or updated content on your site and submit it to search engines fast. From the moment a post is published to when it appears in search, IndexPilot automates discovery, submission, and status tracking.
Step 1: Content Discovery
Sitemap Analysis
As soon as you connect your site, IndexPilot:
Reads your XML sitemap(s) to discover existing content
Learns your URL structure (collections, blog paths, etc.)
Creates a baseline of all known URLs
Common sitemap locations
yourwebsite.com/sitemap.xmlyourwebsite.com/sitemap_index.xmlyourwebsite.com/wp-sitemap.xml(WordPress)Any custom sitemap URLs you specify
Step 2: Instant Submission Process
What Happens Within Minutes of Publish
IndexNow Submission
Targets: Bing, Yandex, DuckDuckGo, and other IndexNow adopters
Method: Direct URL ping via IndexNow protocol
Speed: Typically 2–5 minutes after detection
Setup: One-time IndexNow key verification
Google Search Console Submission
Target: Google Search
Method: Official Google Search Console API
Scope: Individual URLs and full sitemaps
Setup: Connect your GSC property to IndexPilot
Tracking & Storage
Adds new URLs to IndexPilot’s tracking database
Records submission success/failure and retries if needed
Links URLs to relevant keywords automatically
Submission Intelligence
Smart Filtering
Submits only new and valid URLs
Skips 404s, redirect loops, thin/duplicate content, and spam
Retry Logic
Automatic retries with exponential backoff on failures
Respects search engine rate limits
Logs errors and flags items that may need manual review
Step 3: Continuous Monitoring (Hourly)
Every hour at :00 — Sitemap Refresh
Downloads the latest sitemap(s)
Diffs against prior crawl to find new/changed URLs
Submits any newly discovered content immediately
Updates internal status for all tracked URLs
Why hourly?
Balances speed, reliability, and API efficiency so nothing is missed between real-time events.
Every hour — Keyword Status Sync
Matches tracked keywords to discovered URLs
Updates keyword status (e.g., No Article → Published)
Stores canonical URL ↔ keyword relationships
Refreshes your dashboard counters and lists
What You Need to Set Up (Once)
Connect your Google Search Console property
Verify your IndexNow key (auto-handled for many CMS setups)
Ensure your sitemap is public and accurate
At-a-Glance: What You’ll See in IndexPilot
Submission Timeline: When each URL was discovered and submitted
Status Badges: Pending → Submitted → Indexed (when detectable)
Errors & Retries: Clear messages with auto-retry indicators
Keyword Linking: Which keywords each URL satisfies
FAQs
Do I need both IndexNow and GSC connected?
Connecting both gives you the fastest and broadest coverage.
What if my sitemap path is custom?
Add it in IndexPilot settings and it will be included in hourly refreshes.
How quickly will I be indexed?
Submission is immediate; indexing speed is determined by each search engine. IndexPilot helps you get discovered quickly.