IndexPilot uses a clear status system to show exactly where your content is in the pipeline — from keyword to published article. Knowing what each status means helps you track progress and take the right next steps.
How the Status System Works
Statuses combine signals from:
Sitemap Detection → Confirms if content is live on your site
Planner Status → Shows if it’s scheduled or queued
CMS Sync Status → Confirms if it’s been sent to WordPress/Webflow
Generation Status → Indicates creation progress
IndexPilot always shows the most relevant status so you know what’s really happening.
Status Types
🟢 Published
Your article is live on your site and detected in the sitemap.
Final successful state
Next step: monitor rankings and performance
🔵 Synced
The article has been sent to your CMS but not yet detected in the sitemap.
Usually updates to Published within 1–24 hours
🟣 Scheduled
Article is queued in the Planner for a future publish date.
You can still edit or reschedule
🟦 Ready
Article is generated and available for review.
Next step: schedule or manually sync to CMS
🟪 Ready for Review
Article is generated but flagged for manual approval.
Next step: review, edit, and approve
🟡 In Progress
The system is actively generating or syncing the article.
Typically takes 5–15 minutes
🔴 Failed
Something went wrong with generation or publishing.
Next step: retry or check error details
🟠 No Article
Keyword has no associated article yet.
Next step: click Generate to create content
Where You’ll See Statuses
Keywords Page → Published or No Article for each keyword
Articles Page → Lifecycle statuses (Ready, In Progress, Failed, etc.)
Planner → Scheduled and Synced articles
Dashboard → Overview of recent articles with their statuses
Article Pages → Detailed status history and sync info
Typical Status Flows
Standard Lifecycle
No Article → In Progress → Ready → Scheduled → In Progress (sync) → Synced → Published
Manual Publish Flow
Ready → In Progress → Synced → Published
Failure Recovery
Failed → Retry → Ready/Synced/Published
What You Can Do by Status
Ready → Edit, schedule, or sync
Scheduled → Edit or reschedule
In Progress → Wait or cancel
Failed → Retry or edit
Published → View live article and monitor performance